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EMPLOYEE MODULE

  • User-definable major organizational unit and corresponding hierarchy
  • Flexible and user definable length of Employee ID/No up to maximum of 12 characters, numeric or alphanumeric
  • Unlimited user definable Positions
  • Maintainable company information
  • Comprehensive maintenance of employee information
  • Grouping of employee information to separate critical and non-critical or confidential data via user rights
  • Maintenance of detailed employee 201 File with importation from an excel file
  • Allow multiple attachments of files such as scanned documents, photos, spreadsheets in Employee 201 File
  • Easy searching and finding of employee by typing any character in the search bar
  • Advanced and user definable filtering of employees' records
  • Secured access through the availability of three levels of confidentiality access of users: Rank and File, Supervisory, Managerial and Executive
  • Uploading of employee photo or capture from Web camera
  • Easy and fast migration of data of employees through importation from excel file
  • Easy monitoring of employees' loans
  • Flexible options in schedule of loan deduction (e.g. 1st Cut-off, 2nd Cut-off or always)
  • With Cash payment option for loans
  • User definable loan accounts
  • Easy tracking of current loan balance and details of loan payments/deductions
  • Salary Adjustment module for mass updating of employee salaries through fast add facility
  • One time recording of employee's other income/deductions and loans that are regularly/periodically included in processing of payroll through Recurring entry module
  • With history of company's payment to SSS, Philhealth, PagIbig through SBR File entry

LEAVE MANAGEMENT

  • Unlimited and user-definable leave types
  • Yearly entitlement of leaves including leave balance from previous year with importation from Excel file for faster encoding
  • Easy recording of leave application using graphical calendar view
  • Real-time leave balance tracking; Notify user/employee (self-service) of insufficient leave balance upon filing of application
  • Leave application has integration to Integra HRIS Self-service where employees can file leave on their own
  • Leave application work flow; leave applications are automatically directed to 1 or 2 approvers when using Employee self-service
  • Convert employee's leaves into cash anytime of the year (SL/VL); with user controlled resetting of converted SL and VL

TIME KEEPING

  • Customizable time and attendance setup based on company's attendance policies
  • Regular Setup - typical timekeeping setup where schedule is user definable such as 8-5, 10-7 etc
  • Managerial Set-up - a flexible working schedule typically for managers where clocking in/out is optional
  • Attendance Exempt - Employee's attendance record is not required
  • Automatically computes overtime, tardiness and undertime in reference to user definable tables of bracket
  • User definable holiday table where holiday maybe categorized as Legal, Special, Company holiday and other holiday
  • Option to set minimum working hours during workday before the holiday
  • Multiple rest day tagging
  • With handling of night differential overtime
  • Scheduling of employee using Calendar where assigning of schedule is easy and graphical. With option to copy schedules from one employee to others
  • Easy manual encoding of daily clock in/out including break out/in
  • Batch encoding of daily clock in/out through importation from Excel file
  • Overtime application has integration to Integra HRIS Self-service where employees can file overtime on their own
  • Overtime application workflow; Overtime applications are directed to 1 or 2 approvers when using Employee self-service
  • Overtime application has integration to Integra HRIS Self-service where employees can file overtime on their own
  • Allow user to view employee's Daily In/Out and Daily Time Record via Quick Links option in Process DTR module
  • Grouping/filtering of employees allows user to process daily time record by group
  • With option to encode daily time record
  • Allow post approval of rendered overtime
  • Provide viewing of incomplete in/ out to resolve inconsistencies in attendance
  • Lock and unlock daily time record to avoid accidental changes in records
  • Uploading of daily time record to payroll module with option to view uploaded payroll entry
  • Real-time connection to biometric device

PAYROLL

  • Customizable payroll setup per employee; with user definable schedule of mandatory deductions
  • User maintainable and definable cut-off period that reflects the payroll period
  • User maintainable government mandatory deduction tables and brackets
  • User definable payroll account codes (e.g Regular hours, overtime, Legal Holiday etc)
  • Payroll account codes options to include 13th month, taxable/non-taxable, tag as de-minimis & health insurance
  • Recording of previous payroll history in case system is used in the middle of the year
  • Accurate computation of mandatory deductions (SSS, Philhealth, PagIbig, Tax)
  • Faster payroll processing and computation
  • With option to process monthly, semi-monthly and weekly employees' payroll
  • Accurate computation of Overtime, Other Income, Other deduction, De-minimis, Gross and Net Pay
  • With year-end tax adjustment during regular payroll
  • Computation of 13th month and tax adjustment for separated employees
  • With viewing and manual editing of payroll transactions
  • With tagging of employee' payroll which will not be included in ATM Bank diskette and will be treated as Cash Payroll for the period
  • Avoid accidental changes in payroll using Payroll locker/unlocker per employee or per payroll period
  • Process 13th month any time of the year in Periodic 13th Month module
  • Process bonuses and 14th-24th month pay other than regular payroll
  • Process other earnings
  • Batch processing of year-end tax

CUSTOMIZABLE DASHBOARD

SECURITY FEATURES

  • Tracking of system transactions
  • Detailed Audit Trail
  • Unlimited number of User Accounts
  • User definable password policy
  • User roles that allows to create and modify system permission per user

EMPLOYEE SELF SERVICE (Add-on)

  • Available module to employees anytime, anywhere
  • Customizable and user friendly maintenance of widgets in the dashboard
  • Birthday Celebrants: View other employee/s birthday for a specified month
  • Leave Balance details: employee can monitor entitled, used & remaining leave balance
  • Viewing of General Information, Salary and Employee's Schedule
  • With Leave/Overtime/Loan Application Workflow
  • Application has to pass to 1 or 2 approvers assigned in Employee master file
  • Viewing/Printing of daily time record
  • Viewing/Printing of Payslip
  • Secured Access though password and change password facility

Want to try the system? Feel free to email us at integrahris@supremosoft.com or fill up the contact form below.